Privacy Policy

Effective Date: 01/10/2025

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1. Introduction

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Welcome to BrainHackathon.ai (“we”, “us”, or “our”).

We value your privacy and are committed to handling your personal information responsibly and transparently.

This Privacy Policy explains how we collect, use, and protect your data when you: visit our website, participate in AI ecosystem education sessions, hackathons, or MVP prototyping, schedule meetings, or interact with our AI tools and platforms (collectively, the “Services”).

By using our Services, you agree to this Privacy Policy. For additional information on your obligations, rights, or dispute resolution, please see our Terms & Conditions and Legal Notice & Imprint.

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2. Information We Collect

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a. Information You Provide

You may provide personal information such as:

Contact details: Name, email, and other details when registering, subscribing, or contacting us.
Project data: Information shared or generated while using our AI tools or submitting hackathon entries.
Scheduling data: Details provided when booking meetings via Calendly, including name, email, and preferred time.
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b. Information Collected Automatically

When you browse our website, we may automatically collect:

Device and browser information (type, version, operating system).
IP address and general location.
Website usage data, including pages visited and time spent.

This information helps us maintain security, performance, and usability.

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3. Cookies and Tracking Technologies

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We use Cookiebot to manage consent and categorize cookies.‍

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a. Use of Cookies

We use cookies to ensure basic functionality and enhance your experience. Cookies help us remember preferences, improve site navigation, and measure website performance.

We do not use advertising cookies or behavioral tracking technologies.

Cookies are classified as:

Essential cookies: Required for basic website functionality.
Preferences cookies: Remember your choices and settings.
Analytics cookies: Help us understand usage patterns and improve our AI-powered experience.
Marketing cookies: Used to personalize content and advertising.

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b. Managing Cookies

Non-essential cookies are set only after your consent via Cookiebot.

You can review or change your preferences at any time using the Cookiebot banner or settings panel.

Disabling cookies may limit certain website functionality or personalized experiences.

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4. How We Use Your Information

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We process your data based on consent, contractual necessity, or legitimate interests to:

Operate and maintain BrainHackathon.ai and provide access to our AI tools and hackathon features.
Schedule and manage meetings via Calendly.
Improve user experience and website performance.
Respond to inquiries and provide support.
Comply with legal and regulatory obligations.

5. Data Sharing and Disclosure

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We do not sell or trade your personal data. We only share information when necessary to provide or improve our Services.

Specifically:

n8n + Google Sheets: Internal workflow automation (registration forms, project data, contact requests), acting as data processors under our instructions and GDPR-compliant DPAs.

Calendly: Scheduling meetings; processed under their Privacy Policy and GDPR-compliant DPA.

Marketing cookies: May involve third-party providers for personalized content and ads. Data is processed under GDPR-compliant agreements.

All integrations serve BrainHackathon.ai functions and comply with EU data protection regulations.

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6. Data Retention

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We retain personal data only as long as necessary to:

Provide Services and maintain operational records.
Comply with legal obligations.
Resolve disputes and enforce agreements.

Data is deleted or anonymized when no longer needed. You may request deletion at any time (see Section 12).

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7. Data Security

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We implement appropriate technical and organizational measures to safeguard your data, including HTTPS encryption, secure access controls, and limited data retention.

While we take all reasonable precautions, no online service is completely risk-free. We continuously monitor and improve our security measures to protect your data against unauthorized access, loss, or misuse.

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8. Your Rights (GDPR & CCPA)

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Depending on your location, you may have the following rights:

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For EU residents (GDPR):

Access: Obtain a copy of personal data we hold.
Correction: Request correction of inaccurate or incomplete data.
Deletion: Request deletion (“right to be forgotten”).
Restriction: Limit how we process your information.
Objection: Object to processing based on legitimate interests.
Portability: Request your data in a machine-readable format.

For California residents (CCPA):

Know what categories of personal data we collect and the purposes.
Request deletion of your personal data.
Opt-out of data sales (we do not sell personal data).

To exercise your rights, contact us at hi@brainhackathon.ai. We respond to verified requests within 30 days, in accordance with applicable data protection laws.

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9. International Data Transfers

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Data may be processed on servers within the EU or, when necessary, in other jurisdictions (e.g., Calendly, Google Sheets, n8n).

Transfers outside the EU are safeguarded using Standard Contractual Clauses approved by the European Commission or equivalent measures to ensure GDPR compliance.

By using our Services, you consent to these transfers as necessary to provide the platform.

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10. Children’s Privacy

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Services are intended for individuals aged 16 and older (or as allowed by local law).

We do not knowingly collect personal data from minors.

If you believe that a child has provided us with personal information, please contact us at hi@brainhackathon.ai, and we will promptly delete such data in accordance with applicable laws.

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11. Updates to This Policy

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We may update this Privacy Policy to reflect changes in practices or laws.

Updated versions will be posted here with a new Effective Date.

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12. Contact Us

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For questions, concerns, or data requests:

Email: hi@brainhackathon.ai
Website: https://brainhackathon.ai

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